Share

This page describes how to create presentations containing selected information from your Portfolio to be shared with others both insideand outside the University system.

Share allows you to create and preview presentations that offer different views of the information, reflections, and additional materials you have stored in Enter.  It also lets you specify who can view these folders.

Creating a New Presentation

To share information with other individuals, you will first need to create a presentation.

1.  Click on the Create a New Presentation link under the Share section. This will bring you to a wizard that will help you create your presentation.

Creating a new presentation

2.  Complete the following information on the Set Up Presentation screen:

• Title - Give the presentation a name
• Description - A brief description of the folder
• Expires - Determine whether the folder will expire.  The Never Expires box must be unchecked in order to fill in an expiration date
• Select Template - You can choose from many different templates. The template chosen will determine which elements are available for inclusion in the presentation
• The Custom Template allows you to choose from any of the elements in your portfolio, while the other templates specify only certain elements to be included in the presentation

Step 1:  The Set Up Presentation screen

3.  Click the  button.

4.  You will see a list of all of the elements that are available for you to share (depending on the template you chose). Check a box next to the elements you would like included in your presentation and click

Step 2:  The Choose Content screen

5.  Add the people with whom you'd like to share the presentation

• For people associated with the University, enter their Internet ID in the User ID box
• You can click on Directory Lookup or (pop-up) to search for an Internet ID
• For people not associated with the University, simply enter an email address in the Guest Email box

6.  Click the  button after entering each User ID and/or Guest Email

7.  When you have entered all the names, click

Step 3:  The Select Viewers screen

8.  Check the boxes to notify viewers that they have access to a presentation, type a message, and click .

Step 4:  The Notify Viewers screen

The first time you share a folder with someone outside the University, that person will receive an email containing instructions and a username and password for accessing Portfolio.