Enter
This page describes how to put information into
an element in Portfolio and how to attach a file or link to a web page.
Enter is
your personal file for entering information and reflections and for attaching
additional materials. It allows you to enter your information by
category. There are six categories, each of which contains a number
of subcategories. Some elements display data from the University
Administrative System, and others display self-reported information.
The Portfolio Elements Map lists
which elements are self-reported.
Topics include:
Logging into Portfolio
To log into Portfolio:
1. Open a
web browser and go to http://portfolio.umn.edu
- You can log in as one of three types of users:
- General User
- Anyone with a University of Minnesota Internet ID and password
- Advisor
- Faculty or staff officially listed in Peoplesoft as an advisor to one or more students
- Invited Guest
- Someone outside the University of Minnesota system who has been invited to view a shared Portfolio presentation
Portfolio Login Screen
2. You will
need to log into Portfolio using your University Internet ID and password.
- If you need assistance logging in, contact your campus Help Desk
or 1-HELP at (612) 301-4357.
U of MN Central Authentication Screen
3. Once you have logged into Portfolio, you will see your name at
the top of the screen.
Portfolio screen display logged in person's name
Entering Information into Elements
Portfolio has many self-reported elements where you
enter information into dialog boxes.
1. Click on
the Enter/Update
Data link on the left side of your screen. You will see the six main categories where you can enter information.
Six main categories where you can enter information
- Expand any category preceded by a
 sign to
see elements where data can be entered. A  sign
indicates the element cannot be expanded further.
2. Click on
the  button next to one
of the subcategories,and enter the requested information.
View of Portfolio Data Tree
3. When you
are done entering information, click  at the bottom of the
page.
Editing window with Save Changes button highlighted
Uploading Files
You can upload files and attach them to any of
yourself-reported elements.
Note |
You cannot attach a file to an empty element. You must first enter the self-reported information into an element, as detailed beginning on page 7, before you can attach a file or URL to an element. |
1. Click on
the Manage
Materials link on the left side of your screen
2. Click the  button
Manage Materials screen with Browse button highlighted
3. Navigate to
the file you wish to upload and double-click on it
Selecting a File
4. Click on  to finish uploading
the file to your Portfolio.
Upload New Materials screen
5. Complete the
requested information. You are required to give the document a name, but
the description and author are optional. Remember to save when you are
finished.
Giving your document a name
- When a file has been successfully uploaded, it will show up in the UNFILED
folder
Tip! |
Adding a description to your uploaded documents helps to provide context for your materials, making them more meaningful to the people with whom you will share your Portfolio in the future. |
Attaching Files to Elements
1. Click on
the  button next to the
file you would like to attach
Click the Attach button
2. Check the box for the element to which you would like to
attach the file and save
Check the box for the element
- When a file has been
attached to an element, the name of the element will appear in the Attached To .... column.
You can attach a file to more than one element.
- Each user has 5 GB of space for their data.
Linking to a Web Page
Attaching a URL is a very similar process to uploading
a file. Here's what you do:
1. Click on
the Manage
Materials link on the left side of the page.
2. Click on
the Link to Web Page  button.
Linking to a Web page
3. Complete the information and save your changes.
Materials Manager: URL screen |
